How to Decline a Job Offer

Nowadays, many employers are sending job offers via email. As such, it is perfectly appropriate to respond to the offer over email, even if you want to decline the offer. It is possible to be brief and to the point over email while remaining cordial and polite.
Let's explore some best ways to turn down a job you have applied for. If you have an extensive history of communication with the hiring manager, you might choose to make a friendly phone call that feels more personable, however, often it is easiest to best phrase a polite response in a letter/email. This also gives the hiring manager the ability to reflect on the email, and refer back to it if your paths should ever cross again.
1. Don’t procrastinate
Once you’ve decided to decline the offer, don’t delay writing to the employer. Letting the company know in a timely manner will help them move forward more quickly in their own process.
2. Keep it simple and to the point
Don’t go overboard with excessive compliments about the company or the people you’ve interacted with — it’s a rejection letter after all. Say what needs to be said as respectfully as you can and avoid being overly emotional.
3. Say “thank you”
Above all, maintain a tone of gratitude as you write the letter, letting the recruiter and hiring manager know that you appreciate their time and effort.

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